This role will play a critical part in ensuring a seamless employee experience throughout the integration process by coordinating contract administration, stakeholder communications, onboarding activities, and project tracking across a complex international landscape.

If you excel at managing high-volume workloads, coordinating multiple stakeholders, and delivering exceptional operational support, we'd love to hear from you.

Key Responsibilities

• Manage the end-to-end preparation, issuance, tracking, and completion of employment contracts and contract amendments across multiple EMEA countries.
• Coordinate activities in line with a structured integration timeline, ensuring key milestones and deadlines are achieved.
• Partner closely with HR, Legal, Payroll, Total Rewards, IT, and business stakeholders to ensure alignment and resolve issues efficiently.
• Support employee communications regarding contract updates, onboarding activities, and key project milestones.
• Act as a point of contact for employee and manager queries throughout the onboarding and transition process.
• Maintain accurate project trackers, dashboards, and reporting to provide visibility of progress and outstanding actions.
• Identify process improvement opportunities and support automation initiatives where appropriate.
• Ensure all employee information is managed securely and in compliance with GDPR and local regulatory requirements.
• Maintain accurate, audit-ready documentation and records throughout the project lifecycle.

Essential Experience

We're looking for someone who combines exceptional organisation with strong communication and stakeholder management skills.

• Experience managing high-volume administrative or coordination activities within Talent Acquisition, HR Operations, People Services, or HR Project environments.
• Proven ability to manage multiple workstreams, deadlines, and stakeholders simultaneously.
• Strong stakeholder management skills with the confidence to engage across various teams and levels of seniority.
• Advanced organisational skills and a meticulous attention to detail.
• Experience using reporting and tracking tools such as Excel, Workday, Smartsheet, Power Automate, or similar platforms.
• Excellent written and verbal communication skills.
• Ability to work independently and adapt quickly within a fast-changing environment.
• Knowledge of GDPR and handling confidential employee data.

Desirable Experience

• Experience supporting mergers, acquisitions, employee transfers, onboarding programmes, or large-scale HR projects.
• Understanding of employment contracts and employment processes across multiple EMEA countries.
• Experience within a global technology or fast-growth business.
• Additional European language skills would be advantageous.