Receptionist & Office Coordinator

Key Responsibilities

• Provide flexible administrative support to different teams across the office, responding effectively to changing priorities and workloads
• Ensure reception areas, meeting rooms and shared spaces are consistently tidy, organised and presented to a high standard
• Coordinate incoming and outgoing post and deliveries, ensuring everything is handled promptly and distributed correctly
• Set up meeting rooms in advance, including organising catering, arranging refreshments and ensuring everything is prepared for attendees
• Greet all visitors warmly, manage the sign-in process and direct them to the appropriate contact in a professional manner
• Answer and manage incoming calls via the switchboard, taking accurate messages and forwarding enquiries efficiently
• Maintain refreshment stations, including coffee machines, ensuring they are clean, stocked and ready for use
• Monitor office supplies and replenish essentials to support smooth day-to-day operations