Accounts Payable Clerk

* Join a renowned international law firm’s finance department on a fixed-term contract, offering exposure to cross-border operations. * Benefit from flexible working opportunities, comprehensive training programmes, and generous pension contributions designed to support your professional development and well-being.

What You'll Do:

* Ensure timely and accurate entry of all invoice transactions by managers and administrative staff into Emburse (Chrome River), verifying appropriate approvals and account codes while checking for duplicate payments.

* Receive and review individual invoices and payment requests, confirming all supporting documentation aligns with established policies and procedures.

* Verify or adjust coding of non-billable and billable expenses according to the financial chart of accounts and cost codes, ensuring correct entry into the financial system.

* Review invoices and payment requests for proper approval in line with delegated authority limits, maintaining compliance with internal controls.

* Prioritise and select invoices for scheduled payment runs as well as urgent one-off payments, balancing efficiency with accuracy.

* Oversee the timely entry of all expense transactions by staff into Chrome River, identifying discrepancies or missing receipts in accordance with firm policy.

* Maintain periodic uploads of invoices into the financial system in preparation for approval and payment cycles.

* Account for input VAT on all purchase invoices and expenses where required, demonstrating strong knowledge of UK and European VAT rules.

* Ensure vendor accounts remain current by adhering to agreed payment terms, reviewing new vendor information per policy, and reconciling statements to resolve discrepancies.

* Respond promptly to vendor and internal customer enquiries, providing clear communication while handling ad-hoc queries and reporting requests as needed.

What You’ll Bring:

The ideal candidate for the Accounts Payable Clerk position brings substantial experience from legal or professional services settings where precision is essential. Your background includes hands-on use of industry-standard systems such as Elite 3E and Chrome River (Emburse), equipping you with the technical know-how needed for seamless integration into the team. You are adept at managing online banking platforms for multi-currency transactions while leveraging your Microsoft Excel skills for reconciliations. Your deep understanding of VAT regulations across the UK and Europe ensures compliance at every stage. Beyond technical expertise, your strengths lie in building positive relationships through clear communication—whether addressing queries from partners or liaising with external suppliers. You excel at organising workloads efficiently under tight deadlines by anticipating needs before they arise. Adaptability is second nature; you readily step up during busy periods or cover absences without hesitation. Above all else, your commitment to accuracy supports the integrity of financial operations within a collaborative team environment.

* You have three to five years’ experience working within legal or professional services accounting environments where accuracy is paramount.

* You possess prior experience using Elite 3E systems and Chrome River (Emburse), which enables you to navigate complex financial processes efficiently.

* Your familiarity with online banking software ensures seamless execution of electronic payments across multiple currencies.

* You demonstrate proficiency in Microsoft Excel at a basic to intermediate level for data analysis and reconciliation tasks.

* Your understanding of UK and European VAT rules allows you to manage tax implications confidently within accounts payable processes.

* You exhibit exceptional attention to detail when reviewing invoices or expense claims against Solicitors Accounts Rules (SRA) requirements.

* Your interpersonal skills enable you to communicate effectively with partners, staff members at all levels, external vendors, and customers alike.

* You are highly organised with proven time management abilities that allow you to multi-task while prioritising competing demands without compromising quality.

* You anticipate work needs proactively and follow through on tasks independently with minimal supervision required.

* Your flexibility allows you to adapt quickly to changing work situations or demands—including covering for colleagues during periods of absence—and you are available to work additional hours when necessary.

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Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates