Payroll & Billing Administrator

An exciting opportunity has arisen for a Payroll and Billing Administrator to join a reputable organisation based in the heart of London. This role offers you the chance to play a pivotal part in ensuring the smooth operation of payroll and benefits processes, while also supporting billing functions within a collaborative and supportive team environment. With a competitive daily rate and the chance to work with knowledgeable colleagues, this position is perfect for someone who values accuracy, enjoys working with numbers, and thrives on delivering dependable results. If you are looking for a role that combines responsibility, variety, and the opportunity to make a real impact, this could be your next career move.

Responsibilities:

* Collect, compile, and accurately enter payroll data from emails and online timesheets into the payroll system using platforms such as Tempest or Safe.

* Upload weekly information from Bullhorn into Tempest to ensure all payroll records are up-to-date and compliant with internal procedures.

* Review and verify source documents including timesheets and expense claim forms, ensuring all approvals are correctly obtained before processing.

* Check that all pay rates match contractual agreements for time worked, including any special arrangements or agreements in place.

* Investigate discrepancies or errors in payroll data promptly, taking corrective action where necessary to maintain accuracy.

* Reconcile monthly supplier statements and payments related to travel expenses, ensuring timely payment within agreed deadlines.

* Send invoices to appropriate contacts according to client billing instructions, maintaining clear records of all transactions.

* Resolve queries relating to invoicing discrepancies by processing credits or reissuing invoices as required to maintain positive client relationships.

* Assist key accounts teams with billing-related tasks when needed, providing reliable support across departments.

* Provide ad-hoc support in payroll and billing as well as other administrative areas as required by the business.

The Ideal Candidate:

* Demonstrated experience in processing payroll within a professional environment, showing reliability in handling confidential information.

* Exceptional attention to detail combined with a high level of accuracy when entering data or reviewing documentation.

* A solid understanding of basic accounting principles as well as internal controls relevant to payroll and billing administration.

* Excellent interpersonal skills enabling you to communicate clearly with stakeholders at all levels of the organisation.

* Proven ability to resolve problems efficiently while working independently or as part of a team.

* Preferred experience using Tempest or Safe software for payroll management would be highly advantageous but not essential if you have similar system experience.

* Strong numeracy skills allowing you to manage calculations confidently across multiple tasks.

* Intermediate proficiency in Microsoft Excel for data entry, reconciliation, and reporting purposes.

Next Steps:

If you are ready to take on a rewarding new challenge where your skills will truly make a difference, we encourage you to apply now for this fantastic opportunity!

Apply today by clicking on the link provided—your next great career move could be just one step away.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates