Team/Admin Assistant

An exciting opportunity has arisen for an experienced Executive Assistant to join a leading global financial services organisation in London. This role is suited to a highly polished, proactive professional with a strong background supporting senior stakeholders within an investment banking or financial markets environment.

This is a fast-paced, high-profile position requiring exceptional organisational skills, commercial awareness, and the ability to operate confidently across a demanding stakeholder group. The successful candidate will be a trusted partner, providing seamless support to senior executives and acting as a key point of coordination across the business.

Key Responsibilities

• Complex diary and calendar management across multiple stakeholders and time zones
• Coordinating internal and external meetings, including board-level and client-facing engagements
• Managing complex international travel arrangements and itineraries
• Preparing and processing expenses in line with company policies
• Monitoring and prioritising high-volume inboxes, responding on behalf of executives where appropriate
• Building strong relationships with senior internal stakeholders, clients, and external partners
• Supporting team events, off-sites, roadshows, and business planning activities
• Handling highly confidential information with discretion and professionalism
• Anticipating challenges and proactively resolving scheduling, logistical, and administrative issues before they arise
• Acting as a key liaison between executives, business managers, and wider support teams

About You

• Strong Executive Assistant or Administrative Assistant experience within investment banking or corporate banking is a requirement for this role.
• Proven experience supporting Managing Directors, Senior Directors, Partners, or equivalent senior leadership teams
• Exceptional diary, stakeholder, and priority management skills
• Flexible availability for urgent requests and executive support as needed (overtime paid)
• Strong experience managing complex global travel and expenses
• Highly organised with the ability to manage multiple competing priorities under pressure
• Excellent communication skills and confidence interacting with stakeholders at all levels
• A calm, professional, and solutions-focused approach
• Advanced MS Office skills, including Outlook, Word, PowerPoint, and Excel
• Experience with expense management systems such as Concur is advantageous

What's on Offer

• Opportunity to join a highly regarded global financial services business
• Collaborative and professional working environment
• Exposure to senior leadership and high-profile business activity
• Competitive salary and benefits package
• Long-term career development opportunities within a market-leading organisation

If you are a career Executive Assistant with extensive investment banking experience and a track record of supporting senior stakeholders in a demanding environment, we'd love to hear from you.