Team Assistant (Commodities)

The Opportunity

An established international financial services organisation is seeking an experienced Desk Assistant to join its Commodities division in London. Supporting a fast-paced front-office team across commodities markets, this role is ideal for a highly organised and proactive professional who thrives in a dynamic environment and enjoys working closely with senior stakeholders.

The successful candidate will play a key role in ensuring the smooth day-to-day operation of the desk, providing a blend of executive, administrative and operational support to a busy team covering commodity markets.

To be considered, applicants must have previous experience working within a banking, financial markets, commodities trading, or commodities-related environment.

Key Responsibilities

• Provide comprehensive administrative support to front-office and business stakeholders within the Commodities division.
• Manage complex diaries, coordinate schedules and arrange internal and external meetings across multiple time zones.
• Organise business travel, accommodation, transportation and detailed travel itineraries.
• Act as a key liaison point for internal departments, external clients and business contacts, maintaining a professional and responsive approach.
• Coordinate team meetings, training sessions, conference calls, workshops and corporate events.
• Support the onboarding of new employees, including arranging equipment, system access and office requirements.
• Oversee visitor arrangements and assist with the coordination of office-based activities.
• Process invoices, purchase orders and other procurement-related administration.
• Ensure accurate record keeping and maintain high standards of attention to detail across all administrative processes.
• Identify opportunities to improve efficiency and support the adoption of new technologies and productivity tools across the team.
• Contribute to the smooth operational running of a busy commodities business by providing flexible support across a variety of tasks and projects.

Candidate Requirements

• Previous experience in a Desk Assistant, Team Assistant, Executive Assistant or similar administrative support role.
• Essential background within banking, financial services, capital markets, trading, commodities, energy, metals or a related sector.
• Strong organisational and time-management skills with the ability to manage multiple priorities simultaneously.
• Experience supporting senior stakeholders within a fast-paced and demanding environment.
• Excellent communication and stakeholder management skills.
• High level of accuracy and attention to detail.
• Advanced knowledge of Microsoft Office and Microsoft 365 applications.
• Experience using Microsoft Copilot or other AI-enabled productivity tools would be advantageous.
• Proactive, adaptable and solutions-focused approach to work.
• Ability to work effectively both independently and as part of a collaborative team.

What's on Offer?

• Permanent opportunity with a well-established international financial institution.
• Exposure to a high-performing front-office commodities business.
• Collaborative and professional working environment.
• Opportunity to work alongside senior market professionals and develop your career within financial services.

If you have experience within banking or commodities and are looking for your next permanent opportunity in a front-office environment, we would be delighted to hear from you