Office Coordinator - 12 month contract

About the Role

A well-established investment and financial services firm is seeking an experienced Office Coordinator to join its operations team on a 12-month fixed-term contract covering maternity leave.

This is a varied and hands-on role supporting the day-to-day running of a professional office environment. The successful candidate will be responsible for ensuring smooth office operations, supporting employees and visitors, coordinating facilities and suppliers, and assisting with a range of administrative activities.

This opportunity would suit an organised, proactive professional who enjoys working in a fast-paced financial services environment and takes pride in delivering an exceptional workplace experience.

Key Responsibilities

• Manage the day-to-day operations of the office, ensuring a professional and efficient working environment.
• Coordinate onboarding and offboarding processes for employees and contractors.
• Arrange desk allocations, access passes, equipment setup, and induction activities.
• Act as the main point of contact for office facilities, maintenance providers, landlords, and external suppliers.
• Oversee office supplies, stationery, kitchen provisions, and general workplace requirements.
• Coordinate travel bookings, meeting arrangements, and expense processing where required.
• Support the organisation of internal events, team activities, and company-wide initiatives.
• Welcome visitors and ensure meeting rooms are prepared and running smoothly.
• Process invoices, maintain supplier records, and support budget administration activities.
• Assist with health & safety, workplace policies, and general office compliance requirements.
• Provide ad hoc administrative support to senior stakeholders and wider business teams as required.
• Handle employee requests and contribute to a positive workplace culture.

Requirements

• 3-5 years' experience in an Office Coordinator or Office Management role within financial services.
• Strong understanding of office administration and workplace operations.
• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Professional communication and stakeholder management skills.
• Experience liaising with suppliers, facilities providers, and external vendors.
• Proactive approach with the ability to work independently and use initiative.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting a professional or corporate services environment.

Desirable

• Experience coordinating company events and employee engagement initiatives.
• Exposure to onboarding, facilities management, and supplier management processes.
• Previous experience working in an investment management, asset management, private equity, hedge fund, or broader financial services environment.

Package

• 12-month fixed-term contract (maternity cover)
• Collaborative and professional working environment
• Opportunity to join a respected financial services organisation