Fund Operations Manager

A newly launching private equity fund, specialising in maritime assets and structured as a Cayman fund with a Jersey investment manager, is seeking a Fund Operations Manager to take ownership of the operating function. This is an exciting opportunity for you to play a pivotal role in shaping the operational backbone of a first-time fund, where your expertise will be valued and your judgement trusted.

You will be empowered to design, run, and continuously improve processes that connect service providers, investors, and investment activity, ensuring seamless operations and compliance across multiple jurisdictions. The organisation offers a supportive environment with close collaboration between senior management and commercial shipping partners, providing exposure to real assets and transactional activities. If you are looking for a role where your knowledge and experience can make a tangible impact from day one, this is the perfect opportunity.

What you'll do:

• You will manage the end-to-end investor onboarding process by overseeing KYC and subscription workflows, setting service standards, resolving escalations, and running closing operations at each closing date.
• You will build and operate the register of regulatory filings across all active fundraising jurisdictions, side letter obligations, and fund document deadlines, ensuring every obligation is met on time by the responsible party.
• You will oversee the daily management of the service provider network including fund administrator, depositary, corporate administrator, counsel, auditor, and banks; this includes service review, escalation handling, fee oversight, engagement monitoring, and acting as the primary operational counterparty.
• You will coordinate capital events such as capital calls and distributions from initiation through LP funding, ensuring notices, calculations (reviewed by the Fund Controller), and side letter requirements are correctly handled.
• You will own the production process for quarterly investor reporting by sourcing vessel-level and commercial data from the operating platform as well as financial data from the administrator to deliver complete verified packs within agreed timetables.
• You will run governance operations for both the general partner and investment manager including board meeting cycles, pack preparation, minutes and resolutions drafting, statutory and regulatory filings in partnership with the corporate administrator.
• You will maintain responsibility for the data room and operational responses to investor due diligence requests by processing documentation, provider information, and operational questionnaires delivered through Investor Relations.
• You will design and document all operating procedures for the fund from launch to ensure clarity and efficiency throughout its lifecycle.
• You will work closely with senior management teams including COO, CFO, Head of Investor Relations, and Fund Controller to ensure smooth delivery of all operational outputs.
• You will proactively identify areas for process improvement within fund operations to enhance efficiency and compliance.

What you bring:

• Significant experience (typically 5–8 years) in fund operations at a private capital manager or senior client-facing roles at a fund administrator with clear evidence of driving rather than executing operational processes.
• Deep working knowledge of closed-ended fund mechanics including subscriptions and closings, capital calls, distribution waterfalls, side letters, KYC/AML processes as well as offshore fund structures such as Cayman or Channel Islands funds.
• Proven track record of managing outsourced administrators effectively by holding them accountable to high standards while nurturing positive relationships.
• Builder temperament: comfortable creating new processes where none exist at a first-time fund without reliance on large teams or established frameworks.
• Exposure to real assets such as shipping or transactional asset-level activity is advantageous but not required for success in this role.
• Excellent interpersonal skills enabling you to collaborate closely with senior management teams including COO, CFO, Head of Investor Relations and Fund Controller.
• Strong organisational abilities allowing you to manage multiple obligations simultaneously across various jurisdictions while maintaining attention to detail.
• Ability to communicate clearly both verbally and in writing when preparing board packs or responding to investor due diligence requests.
• Commitment to continuous improvement by proactively identifying areas for process enhancement within fund operations.
• Dependable approach ensuring timely delivery of all operational outputs while supporting colleagues throughout the organisation.

What sets this company apart:

This organisation stands out as an ambitious new entrant into private equity investing in maritime assets—offering you rare access to both real asset exposure and transactional activity alongside an established commercial shipping platform. The structure combines global reach (Cayman/Jersey) with hands-on involvement from experienced professionals across finance/investor relations/commercial operations. You’ll benefit from flexible working opportunities tailored around your needs plus access to ongoing training resources that support professional development. The culture is inclusive: collaboration between senior management teams ensures your voice is heard while supportive leadership fosters growth at every stage. Joining now means playing a foundational role in shaping how this pioneering fund operates—making your contribution visible from launch onward within a knowledgeable network dedicated to excellence.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates