Accounts Payable Manager

We are seeking a detail-oriented and experienced Accounts Payable (AP) Manager to oversee the day-to-day operations of our accounts payable function. The AP Manager will be responsible for managing the end-to-end AP process, ensuring timely and accurate processing of invoices, payments, and reconciliations while maintaining strong vendor relationships and compliance with company policies and regulations.

Key Responsibilities:

Accounts Payable Operations:

• Oversee the full-cycle accounts payable process, including invoice receipt, coding, approval workflows, and payment processing.
• Ensure all invoices are processed accurately and in a timely manner in accordance with company policies.
• Manage weekly payment runs (e.g., ACH, bank transfers, checks) and ensure proper authorization and documentation.
• Monitor aged payables to ensure timely resolution of outstanding balances.
• Reconcile accounts payable sub-ledger to the general ledger on a monthly basis.

Team Leadership:

• Lead, mentor, and develop the AP team to achieve departmental goals and maintain high performance standards.
• Conduct regular one-on-one meetings, performance reviews, and training sessions to support team growth.
• Foster a collaborative and positive work environment within the AP team.

Vendor Management:

• Build and maintain strong relationships with vendors and suppliers to address inquiries or disputes promptly.
• Negotiate payment terms with vendors as needed to optimize cash flow.
• Ensure vendor records are accurate and up-to-date in the system.

Compliance & Controls:

• Develop, implement, and enforce AP policies and procedures to ensure compliance with internal controls, company policies, and regulatory requirements.
• Support internal and external audits by providing necessary documentation and explanations related to accounts payable activities.
• Identify opportunities for process improvements and automation to enhance efficiency and accuracy.

Reporting & Analysis:

• Prepare regular reports on AP metrics (e.g., aging reports, payment trends) for management review.
• Analyze spending patterns to identify cost-saving opportunities or areas for improvement.
• Collaborate with other departments (e.g., Procurement, Treasury) to align processes and improve financial reporting accuracy.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates