AP Assistant

Seeking an enthusiastic and detail-oriented Accounts Payable Assistant to join the Finance team. In this role, you will be responsible for managing day-to-day accounts payable processes, ensuring accurate and timely handling of invoices, expenses, and supplier payments. The ideal candidate will thrive in a fast-paced environment, efficiently managing high volumes of transactions while maintaining accuracy and attention to detail.

Key Responsibilities:

• Process supplier invoices accurately and promptly through the accounts payable system.
• Manage corporate credit card transactions and employee expense claims with precision.
• Match invoices to purchase orders where applicable.
• Ensure all invoices and expenses are correctly coded to the general ledger.
• Collaborate with suppliers and internal teams to resolve invoice discrepancies.
• Monitor the finance email inbox, addressing or escalating queries as needed.
• Prepare payment runs, ensuring accuracy for high-value transactions.
• Perform supplier reconciliations to maintain accurate financial records.
• Reconcile VAT statements against paid invoices and support international VAT reporting requirements.
• Assist with month-end processes and audit preparations as required.
• Contribute to finance transformation projects aimed at improving efficiency and systems.
• Provide support to the wider Finance team, including opportunities to train staff on finance processes.

Skills and Experience:

• Proven experience in an Accounts Payable role is essential.
• Familiarity with financial systems such as Concur, Compleat, or Sage is highly desirable.
• Exceptional attention to detail with a strong focus on accuracy.
• Excellent organisational skills, with the ability to prioritise tasks and meet tight deadlines.
• Demonstrated ability to process high volumes of transactions efficiently.
• Strong written and verbal communication skills for liaising with internal teams and external suppliers.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to work independently while also contributing effectively within a team environment.
• Experience handling international VAT and multi-currency accounts is advantageous but not essential.

This role offers an excellent opportunity for someone looking to further their career in accounts payable while contributing to the success of a dynamic organisation.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates