AP Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist to support the day-to-day operations of our accounts payable function. Reporting to the Accounts Payable Manager, you will play a key role in processing supplier invoices, supporting payment runs, managing company cards and expenses, and ensuring smooth communication with suppliers and internal teams. This is an excellent opportunity for someone who thrives in a fast-paced environment

Key Responsibilities:

Invoice Processing:

• Process multi-currency supplier invoices accurately and on time using Kefron, our invoice automation platform integrated with NetSuite.
• Check and code invoices in Kefron to ensure proper analysis and routing for approval.
• Resolve syncing issues between Kefron and NetSuite for any failed postings.
• Match invoices to purchase orders where applicable.
• Collaborate with budget holders across the business to ensure timely invoice approvals.
• Set up new supplier accounts and maintain accurate supplier details.

Payment Run Support:

• Assist in preparing weekly payment runs by reviewing payment proposals and clearing invoices on hold.
• Process ad hoc supplier payments as needed and issue remittance advice.
• Reconcile supplier statements, investigate discrepancies, and resolve issues promptly.
• Support monthly reconciliation of the aged creditors report.

Company Cards & Expenses:

• Process reimbursable staff expense claims in line with the company’s expense policy, querying missing receipts or incorrect coding when necessary.
• Administer company credit cards, including issuing new cards, handling requests/changes, and cancelling cards for leavers.
• Perform monthly reconciliations between NetSuite and the expenses platform for company card transactions, chasing late or missing submissions.
• Respond to employee queries regarding the expenses policy and card usage.

Mailbox Management:

• Monitor the AP mailbox, responding professionally to supplier and internal queries via email or phone.
• Chase outstanding approvals or missing information to keep invoices moving efficiently through the process.
• Identify recurring issues within the AP process and suggest improvements.
• Handle incoming post at the office as required.

Ad Hoc Projects:

• Participate in project work related to accounts payable improvements or other finance initiatives.

What You’ll Bring:

Skills & Competencies:

• Communicates Effectively: Confidently shares information tailored to different audiences.
• Collaborates Proactively: Proven experience working collaboratively within a finance team.
• Workflow Management: Ability to meet monthly deadlines while prioritising tasks effectively for accurate outputs.
• Dives Deep: Uses data-driven decision-making skills to investigate variances thoroughly with strong attention to detail.
• Embraces Change: Responds positively to shifting priorities and timelines with a proactive mindset.
• Reflects & Learns: Continuously seeks opportunities for improvement based on past performance.
• Functional/Technical Expertise: Proficiency in Microsoft Office tools, particularly Excel.
• AP & Expenses Experience: Demonstrated experience in end-to-end invoice processing, payment run support, managing company credit cards, and handling reimbursable expense claims (including monthly reconciliations).

To Be Successful:

You will:

• Be hands-on, solutions-focused, and entrepreneurial in your approach.
• Collaborate openly with humility, honesty, and humour while fostering teamwork.
• Embrace learning opportunities while teaching others and pursuing personal growth.
• Stay resilient, adaptable, and self-motivated in a creative environment.
• Speak up when unsure and act quickly to find solutions.

This role offers an exciting opportunity for someone looking to make an impact within a dynamic finance team while contributing to process improvements that drive efficiency across the business.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates