Accounts & Royalties Assistant

A dynamic and growing London-based publishing company with operations in the UK and US is seeking a motivated and detail-oriented Accounts & Royalties Assistant to join its Finance team. Reporting directly to the Finance Manager, this role offers an exciting opportunity to contribute to the company’s growth journey by supporting day-to-day financial operations, royalty processing, and production finance.

Key Responsibilities:

Bookkeeping & Financial Operations:

• Process supplier invoices accurately and ensure correct coding and authorisation.
• Raise and issue sales invoices in line with contractual terms.
• Perform weekly bank reconciliations for UK accounts.
• Manage weekly payment runs, including preparation and execution.
• Maintain accurate financial records and supporting documentation.
• Support month-end close processes, including stock reconciliations, prepayments, and accrual accounting.
• Review supplier invoices against purchase orders, flagging discrepancies for resolution.
• Track and record production costs within publishing systems.
• Assist in preparing management accounts and ad hoc financial reports as required.

Publishing Systems & Royalties:

• Administer contracts within publishing systems and upload monthly sales data accurately.
• Produce monthly royalty reports and prepare/distribute royalty statements during payment periods.
• Log, track, and report on sub-rights contracts using publishing systems and accounting software.
• Collaborate with editorial and rights teams to ensure financial data accuracy.
• Maintain data integrity across publishing and finance systems, resolving discrepancies as needed.

Qualifications:

Essential:

• Experience in a bookkeeping or finance assistant role.
• Strong knowledge of royalty recording, processing, and payments.
• Proficiency in Microsoft Excel.
• High level of accuracy and attention to detail.
• Strong organisational skills with the ability to manage a varied workload effectively.
• Excellent written/verbal communication skills with confidence liaising across departments.

Desirable:

• Experience in publishing or media environments.
• Familiarity with accounting software (e.g., Xero).
• Hands-on experience with publishing management systems (e.g., BiblioSuite).
• Exposure to multi-currency accounting and cross-border operations (UK/US).

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates