Recruitment Coordinator

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Function

The Early Careers Recruitment Coordinator will begin their role by primarily supporting the Investment Banking division. The position is integral to the team’s success, providing comprehensive assistance throughout the entire 360-degree recruitment cycle.

The ideal candidate will possess a keen eye for detail, exceptional administrative capabilities, and outstanding organisational skills. This role offers an excellent opportunity for a motivated individual to contribute significantly to the recruitment process and gain valuable insights into how financial institutions identify and nurture high potential early careers talent, shaping the future workforce.

Responsibilities

Team Related Tasks

• Provide comprehensive administrative support for the Early Careers Recruitment Team
• Manage the team’s shared inbox, responding to routine enquiries and directing complex matters appropriately
• Assist with scheduling interviews and coordinating team meetings
• Maintain and update recruitment databases and applicant tracking systems

Campus Marketing: Presentations and Events

• Assist in preparing and organising materials for career events and presentations, such as name badges and registers
• Coordinate logistics for on-campus and virtual recruitment events
• Monitor and record company attendance at early career events, maintaining an up-to-date participation log
• Attend recruitment events such as careers fairs
• Posting vacancies to campus portals

Recruitment

• Support the management of the online application system
• Screen and sort applicants based on predetermined criteria
• Prepare interviews packs for hiring managers ahead of interviews
• Collate interview feedback and update candidate statuses

Interviews

• Coordinate interview scheduling and communications to candidates
• Provide on-site/virtual support during interview days

Offer Process

• Maintenance accurate candidate records in the applicant tracking system
• Support the offer letter process, ensuring relevant approvals are received
• Work with HR to ensure the timely communication with candidates and the dispatch of contracts

Internship Programme Management

• Manage the administrative aspects of the Summer Internship Programme
• Schedule and prepare materials for intern reviews
• Organise networking events, workshops and presentations for interns
• Prepare weekly attendance reports for stakeholders
• Assist in the offer process for intern conversions to full-time positions

General

Other duties which are reasonably within the capabilities of the co-ordinator role may need to be performed from time to time, in addition to or instead of the above duties

Local requirements

• Exceptional work ethic with a proven ability to prioritise tasks effectively
• Excellent organisational skills and the ability to handle multiple projects simultaneously
• Meticulous attention to detail
• Collaborative mindset and ability to work well within a team
• Polished and professional demeanour
• Good written and oral communication skills with the ability to liaise with staff of all levels
• Willingness to accommodate flexible working hours, including occasional evening events
• Openness to travel for campus recruitment events and careers fairs
• Proficiency in Microsoft Office suite, particularly Excel, Outlook, PowerPoint and Teams
• Experience working in professional services environment would be advantageous

As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.

This position is being sourced through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, is an employment business and employment agency and welcomes applications from all candidates.

Robert Walters - Global Talent Solutions

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