Executive Assistant Office Manager: Example Job Description

An Executive Assistant Office Manager facilitates the smooth operation of senior executives' schedules and the overall office environment. They take charge of organising meetings, managing correspondence, and ensuring the efficient running of daily office functions.

This role demands a high level of organisational skill, the ability to multi-task, and a knack for prioritising tasks effectively. The Executive Assistant Office Manager is often seen as the backbone of the office, ensuring that everything runs seamlessly and efficiently.

In addition to these operational duties, the Executive Assistant Office Manager plays a crucial role in supporting the strategic objectives of the organisation. They may be involved in preparing reports, conducting research, and handling sensitive information with discretion.

Their position requires them to be adaptable, proactive, and always one step ahead, anticipating the needs of the executives and the office as a whole. Their contribution is vital to maintaining a productive work environment and supporting the company’s growth.

For an in-depth view of an EA Office Manager's responsibilities, download our job description template.

Combining the roles of an Executive Assistant and Office Manager into a single 'EA Office Manager' position is increasingly popular for its efficiency and cost-effectiveness.

This approach streamlines administrative and operational support, enabling one skilled individual to manage executive tasks alongside broader office responsibilities. It enhances organisational communication and coordination, offering a cohesive flow of operations.

Additionally, this consolidation results in financial savings by reducing the need for two separate salaries, while also making the role more dynamic and engaging for the person occupying it, by broadening their responsibilities and skill set.

Furthermore, an 'EA Office Manager' benefits from a comprehensive view of both the executive and operational aspects of the business, allowing for informed decisions that align with strategic goals and company culture.

This central position supports the efficiency and productivity of the office, becoming a key figure in facilitating a smooth and effective workplace environment. The dual role not only addresses the immediate needs of executives and the office but also plays a significant part in the long-term success of the organisation.

If you're considering hiring an EA Office Manager, submit a no-obligation vacancy and a member of our team will be in touch to discuss how we can help.

The typical salary for an Executive Assistant Office Manager in the UK varies significantly based on factors such as experience, industry, company size, and location. In 2024-5, salaries can range from £30,000 for individuals new to the role or working in smaller companies and less competitive regions, to upwards of £70,000 for those with extensive experience or employed by large corporations in highly competitive areas, such as London.

It's important to note that these figures are indicative and can fluctuate based on the demand for such roles and the specific responsibilities assigned to the position.

In addition to the base salary, compensation packages for Executive Assistant Office Managers may include benefits such as bonuses, health insurance, pension contributions, and opportunities for professional development. Employers looking to attract top talent should consider not only offering a competitive salary but also a comprehensive benefits package that reflects the value and complexity of the combined role.

Staying informed about the latest salary trends and benchmarks through salary surveys and industry reports is crucial for crafting an attractive offer that meets current market standards.

Download a copy of our UK Business Support salary guide.

For an overview of the benefits that business support professionals are receiving, and the ones that they value most, read our latest Employee Benefits Guide.

Robert Walters can provide invaluable support in hiring an EA/Office Manager on a temporary or interim basis, catering to various scenarios where immediate, professional assistance is required without the long-term commitment. Our extensive network and deep understanding of the business support sector enable us to connect you with highly qualified candidates who can seamlessly integrate into your organization and provide the necessary administrative and operational support.

There are several instances when hiring an EA/Office Manager on a temporary or interim basis might be particularly beneficial:

Maternity/Paternity Leave Cover: When a key member of your administrative team is taking extended leave, a temporary EA/Office Manager can ensure continuity in support and management, minimizing disruption to daily operations.

Project-Based Needs: If your organisation is undertaking a significant project that requires additional administrative oversight or executive support, an interim professional can provide the necessary skills and experience to help drive the project forward.

Peak Periods: During times of peak business activity, such as end-of-year financial reporting or event management, an additional EA/Office Manager can help manage the increased workload, ensuring deadlines are met and standards are maintained.

Transitional Phases: In periods of organisational change, such as mergers, acquisitions, or restructuring, a temporary EA/Office Manager can offer stability and support to executives and teams navigating the transition.

Assessment for Permanent Role: Hiring on a temporary basis allows both the employer and the candidate to assess fit and performance before making a long-term commitment. Temp-to-perm can be especially useful in roles where fit with company culture and executive compatibility are crucial.

Robert Walters' approach to temporary and interim recruitment involves a thorough understanding of your specific needs, ensuring we match you with candidates who not only meet the technical requirements of the role but who can also integrate quickly and effectively with your team and organisational culture.

Our dedicated consultants provide ongoing support throughout the placement, from initial selection to final onboarding, making the process as smooth and efficient as possible.

An effective EA/Office Manager should have a blend of administrative, organisational, and interpersonal skills. Proficiency in time management, advanced proficiency with office software (such as Microsoft Office Suite), and strong communication abilities are essential. They should also have experience in handling confidential information discreetly.

Qualifications can range from a Bachelor's degree in business administration or a related field to professional certifications relevant to office management or executive support. Demonstrated experience in similar roles often holds significant value.

For a comprehensive overview of skills and qualifications needed for an EA Office manager role, download the job specification template today.

As a company grows, the responsibilities of an EA/Office Manager may expand to include supervising additional administrative staff, managing larger budgets, and taking on more strategic planning tasks. Continuous professional development and training in areas such as project management and leadership skills can prepare an EA/Office Manager to handle these evolving responsibilities.

Their role may also shift towards more specialised tasks aligned with the company's changing needs, making adaptability and a willingness to upskill key attributes for success in this role.

If you're looking for support with your talent strategy, get in touch with our business support recruitment agency.