AR Coordinator

An exciting opportunity has arisen for an Accounts Receivable Coordinator to join a thriving and expanding retail group based in London. As an Accounts Receivable Coordinator, you will play a pivotal role in ensuring the accuracy and timeliness of sales accounting, cash collection, and reconciliation processes. You will benefit from working alongside knowledgeable colleagues who are dedicated to exceeding customer expectations and driving business success.

What you'll do:

As an Accounts Receivable Coordinator, you will be entrusted with managing the end-to-end process of recording sales transactions, reconciling accounts, producing invoices for both concessions and wholesale partners, and ensuring prompt payment collection. Your day-to-day activities will involve close collaboration with IT teams to resolve discrepancies between systems, regular communication with internal stakeholders such as management accountants, and proactive engagement with external partners. You will also play a key role during audits by preparing schedules and acting as the main point of contact for queries related to sales postings and debtor reconciliations. Success in this role requires meticulous attention to detail, adaptability in response to changing processes or business needs, and a commitment to delivering accurate results within specified deadlines. By taking ownership of these responsibilities, you will contribute significantly to the financial integrity of the organisation while enjoying opportunities for professional development within a supportive team environment.

• Post sales transactions from the stock system into the accounting ledger with precision and efficiency to ensure all revenue is accurately recorded.
• Reconcile monthly sales between the accounting system and stock records by liaising closely with IT colleagues to investigate discrepancies and resolve them promptly.
• Process and reconcile additional entries related to sales transactions such as commission payments and concession costs, maintaining up-to-date records at all times.
• Update sales templates regularly to reflect any contractual changes with concession partners, ensuring all documentation remains current and compliant.
• Adapt quickly to process changes relating to posting and reconciling sales for various entities within the business, demonstrating flexibility in response to evolving requirements.
• Collaborate with IT teams to enhance procedures for identifying and correcting misposted sales in the stock system, implementing improvements wherever possible.
• Generate monthly concession invoices, distribute them to partners or upload them onto relevant platforms, and coordinate with overseas advisors when necessary.
• Produce wholesale invoices for international entities as required, working closely with stock and wholesale departments to ensure timely cash collection within agreed terms.
• Proactively follow up with partners to secure payments according to terms, escalating any issues or problematic accounts to management as needed.
• Maintain accurate debtor balances by reconciling expected amounts against partner remittances, allocating payments appropriately, updating aged debtor reports weekly, and supporting audit processes.

What you bring:

To excel as an Accounts Receivable Coordinator, your background should include hands-on experience in accounts receivable or similar finance roles where accuracy is paramount. Your technical abilities should extend beyond basic data entry; familiarity with accounting software systems is crucial for managing complex transactions efficiently. Intermediate-level Excel skills are highly valued due to the need for regular reporting and reconciliation tasks. Beyond technical expertise, your interpersonal strengths—such as being dependable, considerate towards others’ workloads during busy periods, and responsive when priorities shift—will help foster positive relationships within your team. Your proven ability to manage multiple tasks simultaneously while maintaining high standards of accuracy will set you apart. Additionally, your analytical approach will enable you to spot inconsistencies quickly so they can be addressed proactively. If you have experience reconciling control accounts or supporting audit processes this would further enhance your suitability for this varied role.

• Previous experience working within an accounts receivable function in a busy finance team where accuracy under pressure is essential.
• Demonstrated proficiency using accounting systems for posting journals and managing transactional data effectively.
• Intermediate Excel skills including practical use of Pivot Tables as well as SUMIF and IFERROR formulas for data analysis.
• A collaborative approach combined with a willingness to support colleagues during peak periods or when business demands fluctuate.
• Exceptional attention to detail coupled with the ability to work methodically towards tight deadlines without compromising quality.
• A self-motivated attitude that enables you to multitask efficiently while taking initiative in resolving issues independently.
• Strong numeracy skills paired with an analytical mindset that allows you to identify trends or anomalies in financial data.
• Experience reconciling control accounts would be advantageous but not essential; training can be provided if required.

What's next:

If you are ready to take on a rewarding challenge where your skills will make a genuine difference every day—this is your moment!

Apply today by clicking on the link below—your next great opportunity awaits!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates