Salary £20,000 - £22,000 per annum
Consultant Lucy Martin
Date posted 26 June 201811 Slingsby Place, St Martin's Courtyard London, WC2E 9AB Robert Walters United Kingdom
One of Manchester’s most renowned Orchestras are currently recruiting for an experienced Executive Assistant to support their Chief Executive and join their growing team. Famous for innovation, the orchestra perform in all sorts of places, from The Bridgewater Hall to Gorilla Bar and collaborate with a spectrum of international artists. This is an exciting opportunity to join the business as an Executive Assistant on a permanent basis with a competitive salary of up to £22,000pa.
As an Executive Assistant, your responsibilities will include:
- Provide a high quality, proactive and reactive Executive Assistant and admin support to the Chief Executive, managing their time to maximise productivity.
- A systematic and proactive diary and project management system for the Chief Executive and Head of Communications & Corporate Partnerships to drive strategic aims. Email, expenses, travel prioritisation of high profile events.
- Servicing the company’s Board Meetings, including: Coordinating meeting dates; agenda and paper preparation; taking and distribution of minutes and follow up actions.
- Monitoring and proactively prioritising incoming communication to the Chief Executive and actioning where appropriate.
- The creation and maintenance of effective admin processes to support the Chief Executive and Management Team.
- Provide a high quality office management for the business, including: Building and maintaining good and productive relationships with a wide range of stakeholders and acting as the first point of contact and problem solver for the business.
- Ensure all internal staff and management meetings are scheduled with prepared agendas, action points and follow up actions.
- Monitoring company policies, researching updates and putting forward amending documents to CEO.
- Take responsibility for coordination/management for agreed projects & driving them through to delivery.
- Take a proactive support role on key individual donor relationships held by the CEO, and where necessary compile written proposal material.
The successful Executive Assistant will have the following skills and experience:
- Super organised and efficient.
- Excellent interpersonal skills – a real people’s person.
- Ability to work under calmly under pressure and on multiple projects simultaneously.
- Take ownership of role and surpass expectations.
- IT literate with an in-depth knowledge of MS Office (including Outlook, Excel, Word and PowerPoint).
- Ability to see the bigger picture, spot opportunities or problems that could arise and take initiative.