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Executive Assistant

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An internationally technology firm based in the vibrant heart of Central London is currently seeking an Executive Assistant to join their dynamic and fast-paced team. This thrilling opportunity entails a 7-month temporary contract. In this role, your primary responsibility will be to provide administrative support to c-suite and assist the wider team. This position offers an exciting opportunity for you to enhance your skills while making a significant impact on the company's growth. As a valued member of the team, you will play a crucial role in delivering essential support to the department and effectively managing a demanding workload. Your contributions will be instrumental in establishing yourself as an indispensable team member, thus contributing to the overall success of the company.

Responsibilities:

  • Maintain executive calendar and manage staff meetings and commitments
  • Organise department communications and key events
  • Assist in key projects such as mergers and acquisitions, venture investments, strategy, and partnerships
  • Provide selective support to direct staff and others in the organisation as needed
  • Coordinate complex travel arrangements and successfully handle last-minute changes
  • Assist with scheduling group meetings and coordinating special projects
  • Organise quarterly all hands meetings and semi-annual team building events
  • Compile and publish weekly senior staff minutes and group updates
  • Assist with travel coordination and job candidate interviews
  • Process forms including expense reports, change of status, employment requisitions, and more
  • Perform general office administrative duties such as ordering supplies and equipment
  • Assist with audio, visual, and video conferencing when needed
  • Manage all open purchase orders and work with vendors and project managers


Qualifications and Candidate Requirements:

  • Positive can-do attitude and willingness to follow through and get the job done
  • Strong ability to communicate clearly and concisely
  • Flexible, adaptable, and able to thrive in a fast-paced environment
  • Exceptional multitasking and prioritisation skills
  • Strong organisational skills, attention to detail, and timely follow-through
  • Ownership mentality and ability to see projects through to completion
  • Excellent time management and ability to prioritise conflicting priorities
  • Excellent written and interpersonal communication skills


Benefits:

  • Competitive salary and benefits package
  • Opportunity to work in a fast-paced, dynamic environment
  • Chance to support key projects and work closely with senior staff
  • Professional growth and development opportunities within the company

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates

Contract Type: TEMPORARY

Specialism: Human Resources

Focus: Other specialist positions

Industry: Admin and Secretarial

Salary: £20 - £21 per hour

Workplace Type: Hybrid

Experience Level: Mid Management

Location: London

Job Reference: 192VON-0862E7FA

Date posted: 23 May 2024

Consultant: Izzy Mazin

Phone number:

izzy.mazin@walterspeople.co.uk

Izzy Mazin

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