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Executive Assistant

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An international technology firm based in London is currently seeking an Executive Assistant to join their dynamic and fast-paced team. This thrilling opportunity entails a 9-month temporary contract. In this role, your primary responsibility will be to provide administrative support to c-suite and assist the wider team. This position offers an exciting opportunity for you to enhance your skills while making a significant impact on the company's growth. As a valued member of the team, you will play a crucial role in delivering essential support to the department and effectively managing a demanding workload. Your contributions will be instrumental in establishing yourself as an indispensable team member, thus contributing to the overall success of the company.


  • Maintain executive calendar and manage staff meetings and commitments
  • Organise department communications and key events
  • Assist in key projects such as mergers and acquisitions, venture investments, strategy, and partnerships
  • Provide selective support to direct staff and others in the organisation as needed
  • Coordinate complex travel arrangements and successfully handle last-minute changes
  • Assist with scheduling group meetings and coordinating special projects
  • Organise quarterly all hands meetings and semi-annual team building events
  • Compile and publish weekly senior staff minutes and group updates
  • Assist with travel coordination and job candidate interviews
  • Process forms including expense reports, change of status, employment requisitions, and more
  • Perform general office administrative duties such as ordering supplies and equipment
  • Assist with audio, visual, and video conferencing when needed
  • Manage all open purchase orders and work with vendors and project managers

Qualifications and Candidate Requirements:

  • Ideal candidate would have experience working at a large Technology firm
  • Positive can-do attitude and willingness to follow through and get the job done
  • Strong ability to communicate clearly and concisely
  • Flexible, adaptable, and able to thrive in a fast-paced environment
  • Exceptional multitasking and prioritisation skills
  • Strong organisational skills, attention to detail, and timely follow-through
  • Ownership mentality and ability to see projects through to completion
  • Excellent time management and ability to prioritise conflicting priorities
  • Excellent written and interpersonal communication skills


  • Opportunity to work in a fast-paced, dynamic environment
  • Chance to support key projects and work closely with senior staff
  • Professional growth and development opportunities within the company

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates

Contract Type: TEMPORARY

Specialism: Business Support

Focus: Personal & Executive Assistant

Industry: Admin and Secretarial

Salary: £18 - £19 per hour

Workplace Type: Hybrid

Experience Level: Entry Level

Location: London

Job Reference: 38WMS0-CC1AEF30

Date posted: 05 July 2024

Consultant: Izzy Mazin

Phone number:


Izzy Mazin

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