Our client is seeking a highly organised and detail-oriented Office and Executive Assistant to support the smooth operation of their office in Central London. This role combines financial administration with traditional office management tasks, requiring excellent organisational skills, multitasking abilities, and a proactive approach. HYBRID working + bonus
The ideal candidate will thrive in a dynamic environment and confidently manage multiple priorities, working closely with senior leadership. With a competitive salary range of £40,000 - £50,000 and a hybrid work schedule, this is an exciting opportunity for someone looking to make a significant impact in a fast-paced setting.
What you'll do:
Your responsibilities will span across financial administration to traditional office management tasks. You will be entrusted with managing office expenses, assisting in budget preparation and handling invoice processing. Additionally, you will ensure that the office environment is efficient and welcoming by managing supplies, coordinating seating plans for hybrid work schedules, overseeing scheduling for office days. Your role will also extend to providing administrative support to the senior team. This position offers an excellent opportunity to develop your skills in a dynamic environment.
Responsibilities:
- Track and manage office and staff expenses, ensuring all financial records are up-to-date and accurate.
- Assist in preparing and monitoring office budgets, providing regular reports and recommendations.
- Handle invoice processing, approval workflows, and timely vendor payments.
- Support agreement and contract payment schedules, ensuring renewals and payments are managed without delays.
- Maintain financial records for audit purposes, ensuring proper documentation and reporting.
- Organise and maintain an efficient and welcoming office environment, ensuring all supplies and equipment are well-stocked and functional.
- Manage seating and desk plans for hybrid work schedules, coordinating with staff and departments.
- Oversee scheduling for office days, ensuring smooth collaboration and space utilisation.
- Work with the other support admins and EA to ensure smooth running od events, executive diaries and conferences.
- Coordinate travel for employees and senior leaders, including booking flights, accommodation, and transport.
- Provide administrative support to the senior team, including calendar management and document preparation.
What you bring:
- Proven experience in office administration with a strong focus on financial management.
- Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with financial software such as Xero.
- Strong organisational and time-management skills with the ability to handle multiple priorities.
- Excellent verbal and written communication skills.
- Attention to detail particularly in financial reporting and data accuracy.
- Discretion and professionalism when handling sensitive financial information.
- Ability to work comfortably with senior executives and cross-functional teams.
- Strong problem-solving skills.
What sets this company apart:
Our client offers a dynamic and inclusive workplace where every employee plays a vital role in shaping the work environment. They provide opportunities for professional growth and development, allowing employees to expand their skill set and advance their careers. Their competitive salary and benefits package further enhance the appeal of working with them. Moreover, they value work-life balance, offering a hybrid work schedule that combines office days with the flexibility of working from home.
What's next:
Ready to take the next step in your career? Apply now!
Apply today by clicking on the link provided. Don't miss out on this exciting opportunity!
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
