Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential.
We offer our people incredible career opportunities as well as an inclusive culture and flexible working.
About the Role:
As an Executive Assistant, you will be assisting the EMEA Managing Director with:
- Time management and project management
- Maintaining the diary using MS Outlook
- Travel Booking
- Co-ordinating internal and external meetings and appointments within the diary
- Heavy email management receiving instructions from the Director to action
- Co-ordinating and organising catch-up meetings; appraisal coordination
- Liaising with Managing Director, EMEA’s direct reports
- Producing agendas
- Producing minutes
- Producing PowerPoint presentations for internal and external meetings including the EMEAA Monthly wrap up
- Booking rooms / venues, catering and equipment for meetings and conferences as required
- Organising programs and arrangements for visiting executives and distributing schedules via email and hard copy as required
- Screening phone calls
- Booking travel as and when needed including flight bookings, hotel reservation, cars and visas where required
- Assist in raising purchase orders, monitoring approvals
- Assist in ensuring items requiring approval are completed in a timely manner, including hiring requests, direct reports holidays requests and expense claims etc.
- Coordinating internal Quarterly Regional Awards
- Preparing expense claims
- Filing / general administration
Who you are:
- Experience as a Personal Assistant
- 50 WPM typing speed
- Able to demonstrate an ability to work in a fast-paced environment
- Excellent oral and written communications
- Confidence and poise to liaise with employees on all levels
- Ability to work autonomously
- Strong attention to detail and organisational skills
- Ability to deal with multiple tasks and work under tight deadlines
- Flexibility to deal with changing priorities and tasks
- Discretion due to exposure to confidential information
- Strong MS Office (Outlook, Excel, Word and PowerPoint) skills, particularly Excel (minimum intermediate level)
Benefits:
- A unique opportunity to drive projects such as Employer Branding, Talent pipelining, Recruitment Innovation, Candidate Experience
- A track record of high performance and an ability to deliver excellent results consistently is key. In return for your hard work, you’ll be offered a competitive top salary and benefits package with bonuses/commission and fantastic incentives programme
- Private medical insurance
- A fantastic training and development programme
- Volunteer time off
- The opportunity to partake / qualify for our Global incentive weekend
- Employee wellbeing through various programmes
- You’ll have plenty of opportunities to progress your career, both in your country and other locations around the world. That’s the benefit of working for a large global organisation. One that is at the forefront of recruitment innovation, and a specialist in RPO and MSP
As a Disability Confident Employer, Robert Walters – Recruitment Outsourcing is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.
This position is being sourced through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, is an employment business and employment agency and welcomes applications from all candidates.
Robert Walters - Global Talent Solutions
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