Fund Operations

A leading global Investment Manager is seeking a Fund Operations SME to join their London-based team.

You will play a pivotal role in ensuring the smooth running of fund operations, collaborating closely with multiple departments and third-party providers, while being empowered to identify efficiencies and contribute to process improvements.

What you'll do:

As Fund Operations SME, you will be entrusted with overseeing the operational integrity of pooled funds across diverse asset classes including equities, derivatives, fixed income securities, alternatives, real estate projects, infrastructure debt platforms, private equity healthcare initiatives—and more. Your day-to-day activities will involve reconciling complex transactions from global custodians; structuring investments; producing accurate forecasts; managing cash flows; validating portfolio valuations; approving NAVs; responding empathetically to queries; supporting audits; participating in project work; reviewing processes for continuous improvement; escalating issues responsibly; developing positive interdepartmental relationships; collaborating with third-party providers—and always striving for excellence in every task. Success in this role means not only meeting deadlines but also contributing ideas that enhance efficiency while upholding the highest standards of accuracy. You will be at the heart of a dependable network where your input shapes the future direction of fund operations.

• Undertake day-to-day duties as required, providing coverage during periods of high volume or unexpected absences to ensure seamless fund operations.
• Ensure defined standards, procedures, and policies are consistently followed while proactively identifying potential efficiencies across all processes.
• Meet all deadlines and deliverables both individually and as part of a collaborative team, maintaining accuracy and reliability in every aspect of fund control.
• Escalate exceptions and issues promptly to the Head of Fund Control when necessary, demonstrating responsibility and effective communication.
• Continuously review processes and procedures to identify areas for improvement that maximise efficiency and effectiveness within fund operations.
• Develop positive working relationships with internal teams such as Investment Managers, Legal, Risk Management & Control, Distribution, Finance, HR, as well as third-party service providers.
• Reconcile cash, security, and foreign exchange transactions from custodians daily, ensuring timely resolution of transaction breaks for accurate reporting.
• Structure and record investment transactions efficiently while producing timely and precise fund figures or forecasts for Finance, Distribution, and Front Office teams.
• Respond swiftly to business, client, and third-party queries with professionalism and empathy to maintain trust and satisfaction.
• Manage all aspects of fund cash inflows and outflows weekly/monthly—including investment income/expenses, distributions, fee invoicing/payments—as well as subscriptions/redemptions.
• Review and validate portfolio valuations across equities, derivatives, and fixed income securities regularly to ensure integrity in financial reporting.
• Reconcile and approve NAVs from administrators/custodians within specified deadlines while resolving discrepancies or queries effectively.
• Participate in project work as required to support organisational objectives and contribute positively to new initiatives.
• Support internal, client, and regulatory audit requirements by providing accurate documentation and responding promptly to requests.

What you bring:

To excel in this role, you will bring proven experience administering funds within global custodians or fund administrators. Your background should include hands-on exposure to various fund structures (pooled funds/segregated accounts/structured products), deep familiarity with emerging market instruments (external debt/local currency/corporate debt/blended debt/equities/alternatives), robust analytical skills honed through regular reconciliation tasks (cash/security/FX), meticulous attention to detail when validating portfolio valuations/NAVs—and an ability to communicate clearly across all levels. Your interpersonal strengths will foster collaborative relationships internally (Investment Managers/Legal/Risk Management/Distribution/Finance/HR) as well as externally (third-party service providers). You’ll demonstrate dependability under pressure by prioritising tasks thoughtfully while remaining sensitive to team needs. Proficiency with data-rich systems (portfolio accounting/reconciliation) plus advanced Microsoft Office skills will enable you to respond quickly/effectively—ensuring accuracy throughout every stage of fund control.

• Fund administration experience at a global custodian or fund administrator is essential for success in this role.
• Demonstrated understanding of funds—including structures, operations, fee calculations—and trading strategies is required to navigate complex environments confidently.
• Excellent knowledge of all instrument types with particular familiarity with emerging markets enables you to add value across diverse portfolios.
• Ability to work under pressure while prioritising multiple tasks ensures reliability even during busy periods or unexpected absences.
• Strong organisational skills combined with problem-solving abilities allow you to manage competing demands effectively without compromising quality.
• High level of attention to detail supports accurate reconciliation processes across cash/securities/FX transactions as well as portfolio valuations/NAV approvals.
• Outstanding communication skills—both written and verbal—facilitate positive interpersonal connections within teams/departments/third parties/clients alike.
• Competence using data-rich systems (portfolio accounting/reconciliation) plus advanced Microsoft Office proficiency empowers you to deliver timely results efficiently.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates