CLO/Fund Associate

A leading global credit management firm is seeking a highly dependable Fund Administrator to join their London-based team. This is an exceptional opportunity for you to play a pivotal role in the fund control and operations function, ensuring the integrity of cash and collateral data, supporting portfolio management activities, and delivering accurate investor reporting. Must have sound CLO base knowledge.

What you'll do:

As a Fund Administrator based in London, you will be entrusted with a broad range of responsibilities that are central to the smooth operation of the fund control function. Your day-to-day activities will involve meticulous record-keeping across various financial systems, ensuring every transaction is captured accurately. You will play a key part in evaluating trading opportunities by running compliance tests on portfolios before any execution takes place. Your role will also see you preparing detailed investor reports, collaborating closely with external partners such as trustees and administrators to guarantee timely communication. In addition to routine tasks like trade settlements and distribution calculations, you will contribute valuable insights through ad hoc reporting for both internal use and prospective investors. Your expertise will be called upon during new fund launches or amendments to existing structures, where your understanding of documentation ensures regulatory adherence. By staying informed about market trends impacting CLOs and related funds, you will help maintain the organisation’s reputation for reliability while supporting colleagues in modelling activities that underpin strategic decisions.

• Maintain complete and accurate records of all asset, cash, credit, and market events within the CDO system as well as other relevant data sources used by the business.
• Conduct hypothetical trade evaluation tests while overseeing compliance with all collateral quality and portfolio profile requirements across managed funds.
• Review, sign off, and check asset sale and purchase execution in accordance with industry standards for both primary and secondary loan markets.
• Prepare timely settlement of all trades executed by the organisation, ensuring robust control over payment instructions to minimise risk of fraud or error.
• Deliver accurate and timely investor reporting while maintaining effective relationships with trustees, fund administrators, and swap counterparties to ensure seamless information flow.
• Create ad hoc data reports and historical trend analyses for internal stakeholders as well as potential new investors when required.
• Ensure precise fund distributions according to payment date waterfalls by interpreting fund documentation accurately.
• Support new fund formation processes as well as resets, refinancing activities, or amendments related to existing funds under management.
• Respond promptly to investor due diligence requests while keeping abreast of market developments affecting CLOs and funds such as evolving regulatory requirements.
• Assist portfolio managers and business development teams with warehouse model construction and maintenance by reviewing fund documents and managing compliance-related data.

What you bring:

To excel as a Fund Administrator in this role you will bring proven experience from a similar position within financial services—preferably involving credit funds or structured finance vehicles.

• Demonstrable experience in fund administration or operations within financial services—ideally with exposure to credit funds or structured finance products such as CLOs.
• Proven track record of maintaining accurate records across multiple systems including CDO platforms or similar financial software solutions.
• Strong understanding of collateral quality tests, portfolio profile requirements, and regulatory frameworks governing investment funds.
• Excellent organisational skills with an ability to deliver timely settlements of trades while minimising operational risks associated with payment processing.
• Exceptional written and verbal communication skills enabling you to build effective relationships with trustees, administrators, counterparties, regulators, rating agencies, tax advisors, leveraged finance officers, agent banks, software providers, and internal teams alike.
• Analytical mindset capable of producing insightful ad hoc reports for internal stakeholders or potential investors using historical data trends.
• Familiarity with interpreting complex fund documentation including payment waterfalls; experience supporting new fund formation or amendments is advantageous.
• Ability to respond efficiently to investor due diligence requests whilst remaining up-to-date on market developments affecting CLOs/funds such as regulatory changes or emerging best practices.
• Collaborative approach that fosters teamwork across departments including finance, HR, audit functions; willingness to assist arranging bank teams/lawyers during warehouse ramping phases.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates