Billing Coordinator

Our client is seeking a Billing Coordinator to manage their firm's billing and revenue function. This role is pivotal in assisting the firm to achieve its financial targets by providing an efficient and commercially focused service throughout the organisation. The successful candidate will be responsible for managing the revenue aspects of a specified group of Partners and fee earners within the firm, conducting regular reviews of the WIP and AR, and ensuring timely processing of bills.

Responsibilities:

As a Senior Billing Coordinator, you will play a crucial role in managing the firm's billing and revenue function. Your excellent organisational skills will be put to use in establishing relationships, following up on matters, conducting regular reviews, holding meetings, ensuring timely bill processing, maintaining transfers, analysing client/matter data, and leading special projects. Your ability to multi-task work activities effectively will be essential in meeting deadlines in a high-pressure environment.

1. Establish relationships to gain knowledge about clients and matters quickly
2. Follow up on concluded or billing stage matters promptly
3. Conduct regular review of WIP and AR for your groups
4. Hold meetings with Partners and fee earners to discuss WIP & AR
5. Ensure timely processing of bills, checking VAT and numerical calculations on bills
6. Maintain transfers of time/cost and write-offs, produce credit notes where necessary
7. Regular analysis and maintenance of client/matter data
8. Take a lead role with special projects as needed

The Ideal Candidate:

The ideal candidate for the Senior Billing Coordinator position brings a wealth of experience from working in a large law firm. You have extensive knowledge of Solicitors Accounts Rules, are proficient in MS Office Suite, particularly Excel, and have a high level of proficiency with Elite 3E. Your excellent analytical and problem-solving skills will be key in this role. You are flexible, able to adapt to all work situations and demands as required, and are available to work additional hours when necessary.

1. Minimum of five years plus in a large law firm required including exposure to VAT and disbursements
2. Knowledge of Solicitors Accounts Rules
3. Understanding or experience of billing in a foreign currency
4. Proficiency in MS Office Suite, particularly in Excel
5. High level of proficiency with Elite 3E required
6. Excellent analytical and problem-solving skills
7. Flexibility to adapt to all work situations and demands as required
8. Availability to work additional hours where necessary

Next Steps:

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Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates