AP & Finance Assistant

The Accounts Payable and Finance Assistant will be responsible for overseeing the AP function and supporting with general finance queries. This is a great role and opportunity for someone to gain hands on experience in a growing retailer based in Central London.

Purpose:

We are seeking an Accounts Payable and Admin Assistant to join our Finance Team, reporting to the Finance Controller. This role is responsible for supporting the Finance Controller with administrative finance tasks and ensuring supplier invoices and payments are processed accurately and on time. Working within a fast-paced retail environment, this position also supports the wider finance team in maintaining compliance with company policies and contributing to effective financial control.

Role and Responsibilities:

• Invoice Processing: Process supplier invoices (both inventory and non-inventory) for three European entities (France, Germany, and Italy).
• Employee and Credit Card Expenses: Ensure expenses are recorded weekly, approvals are chased, and queries resolved.
• Supplier Queries: Handle all supplier inquiries professionally and efficiently.
• Payments: Prepare and process supplier payments in line with agreed terms; support bi-monthly payment runs.
• Month-End Close: Assist with month-end close by ensuring invoices are processed within deadlines and accounts payable reconciliations are completed.
• Finance Support: Provide assistance with other finance tasks related to European entities, such as resolving store cash discrepancies.
• Emissions Reporting: Oversee emissions reporting for European entities to the parent company.
• Ad Hoc Tasks: Perform additional duties as requested by the Finance Controller.

Skills and Experience Required:

• Previous experience in an Admin Assistant or Accounts Payable role, ideally within a large or fast-paced organisation (retail experience is desirable).
• Strong attention to detail and accuracy when processing high volumes of transactions.
• Good knowledge of invoice matching, reconciliations, and payment processes.
• Strong organisational skills with the ability to meet deadlines effectively.
• Willingness to be flexible and adapt to changing work environments.
• Excellent communication and interpersonal skills for liaising with suppliers and colleagues.

Personal Attributes:

• A proactive team player who works collaboratively with others.
• Solutions-focused mindset with the ability to investigate and resolve queries efficiently.
• Commitment to delivering high standards of accuracy and service.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates