AP Coordinator - 9 Month FTC

An exciting opportunity has arisen for an AP Coordinator to join a vibrant and growing finance team based in London. This full-time position offers a salary of £40,000 - £45,000 and the chance to work in a supportive environment where your attention to detail and organisational skills will be highly valued. You will play a key role in ensuring the smooth processing of invoices, expenses, and payments across multiple regions, while developing your accountancy expertise within a company that values learning and professional growth. With flexible working arrangements including office-based collaboration at least two days per week, you’ll benefit from both structured support and the autonomy to manage your workload.

Responsibilities:

• Monitor multiple invoice mailboxes for UK, Bermuda, Holland, and Germany, acting as the main point of contact for accounts payable queries and escalating important information such as contract renewals when necessary.
• Ensure all supplier invoices are accounted for by diligently checking supplier statements and using received emails to prioritise payments according to urgency.
• Perform callback procedures whenever suppliers notify changes to bank account details, maintaining security and accuracy in payment processes.
• Load invoices into SAP for processing, ensuring all documentation is complete and accurate before submission.
• Proactively chase suppliers for recurring invoices not yet received, such as quarterly lease invoices, and ensure direct debit invoices like monthly mobile phone bills are obtained promptly.
• Manage the purchase order mailbox for the UK region to guarantee that purchase orders reach suppliers efficiently and without delay.
• Process employee expense claims accurately and on time in compliance with company policy and VAT requirements, ensuring all claims are loaded into SAP correctly.
• Handle both PO-based and non-PO invoices within SAP CIM, following up with approvers or requisitioners when approvals or goods receipt notes are outstanding.
• Create new supplier records in SAP and perform callback procedures to verify banking details before setting up payments using correct methods.
• Monitor aged creditors regularly, chasing payments where necessary to maintain healthy cash flow and provide ad-hoc support to the UK Financial Controller and wider finance team as required.

The Ideal Candidate:

• Demonstrated experience working within accounts payable functions in a busy finance department where accuracy is paramount.
• Proficient PC literacy with strong working knowledge of MS Office applications—especially Excel—and comfort navigating IT systems relevant to finance operations.
• Solid understanding of purchase order-based invoice processing including awareness of different PO types (standard and limit) and their impact on approval workflows.
• Familiarity with goods receipt note (GRN) processes as well as three-way matching procedures used in modern accounts payable environments.
• Exceptional attention to detail combined with excellent organisational abilities that enable you to manage multiple tasks simultaneously without compromising quality.
• Effective communication skills that foster positive relationships with colleagues, suppliers, and stakeholders at all levels within the business.
• Ability to work dependably both independently when required or collaboratively as part of a supportive team environment.
• Flexibility in responding positively to changing priorities or deadlines while maintaining composure under pressure.
• A positive attitude towards continuous improvement with genuine interest in automation initiatives aimed at increasing efficiency.

Next Steps:

If you’re ready to take the next step in your finance career within a collaborative team environment that values your growth—apply now!

Apply today by clicking on the link provided below.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates