This leading financial services organisation is currently recruiting a Personal Assistant / Desk Assistant to support a Global Head and a variety of senior members of staff within the Equities Trading Floor. This position is extremely demanding and requires a candidate with exceptional attention to detail and ability to work to tight deadlines. The successful candidate will be able to liaise professionally with senior management and handle high volumes of work at all times.
The Desk Assistant will be responsible for:
- PA support and diary management to Global Head
- Providing full Desk Assistant / Secretarial support to a team of 18
- Arranging international and domestic travel
- Reconciling complex expenses
- Arranging internal and external meetings
- Organising systems access for visiting clients and employees
- Arranging all client hospitality including restaurant booking
- Ordering of business cards and stationery for the team
- Dealing with telephone enquiries and directing calls where necessary
- Extensive telephone coverage for the sales traders
- Assisting with the set-up of new trading accounts
- Liaising with Compliance and Middle Office to help with trade reports (using ENAF and CRM system)
- Assisting with general HR Administration including maintaining of personal records, holiday and absence database, setting up of new joiners and temps and interviews
- Arranging training courses
- Editing and creating PowerPoint presentations as and when required
- Providing back-up to other assistants during holiday/illness
- Providing general administration support as and when required
This client requires a candidate with a proactive and flexible approach and the ability to work well with limited supervision. This is an excellent opportunity for a committed and dedicated candidate who wants to support a successful team. If you are accustomed to working in a busy and demanding trading floor environment and have the skills listed above, please apply to this role ASAP.
If you would like to apply for this role or find out more, please apply online or contact Tessa Leonard at Robert Walters on 0207 509 8641 or email tessa.leonard@robertwalters.com
Where any specific qualification is mentioned, all equivalent overseas qualifications are acceptable