A leading global Investment Bank located in the heart of the city has a fantastic opportunity for a proactive, pragmatic and flexible candidate to support the Head of Financial Global Services and a team of 3 comprising of 2 Managing Directors and 1 Director. The role is extremely demanding and therefore the candidate must be accustomed to a pressurised environment in which they can prioritise and multi-task whilst remaining calm and focused and able to provide a professional representation of the team. The role is open to those candidates who are willing to work above and beyond the job specification and who have the ability to smoothly integrate into a team orientated environment.
The PA will be providing the following secretarial and administration support:
- 60% 1:1 Support to the Head of Financial Global Services
- 40% Managerial Team Support
- Complex diary management
- Travel coordination - booking travel and compiling itineraries
- Arranging internal and external meetings
- Processing of expenses and invoices
- Maintaining various in-house databases
- Compiling PowerPoint presentations
- Being involved in various projects
- Establishing professional relationships with clients and their secretaries
The PA will have to have had previous exposure to the above alongside;
- Strong system skills across all Microsoft packages, Lotus Notes would be an advantage
- Previous experience within an Investment Bank or Hedge Fund
The Team Secretary must possess:
- Excellent interpersonal skills with clear and concise communication
- Initiative and ?can-do? approach
- Prioritise accordingly
- The ability to handle confidential and sensitive matters
- Strong organisational skills
- Multi-tasking ability
- High attention to detail
- The ability to take responsibility for individual projects
- The ability to work with and support a very busy group
- A professional telephone manner
- A reliable and flexible nature
- Composure under pressure
If you would like to apply for this role or find out more, please apply online or contact Tessa Leonard at Robert Walters on 0207 509 8641 or email tessa.leonard@robertwalters.com
Where any specific qualification is mentioned, all equivalent overseas qualifications are acceptable